If you are a foreign national and looking to work as a trainee or an intern, you must have a training employment pass. Your employer applies for this pass on your behalf.
This training employment pass ( TEP ) issued by the ministry of manpower allows you to get practical training for an executive, specialist, managerial or professional position in the Singapore-based company.
Moreover, before you apply for this pass, ensure that you have met the conditions required to apply for this kind of Singapore pass. Just like all other passes and permits. The ministry of manpower also issues this pass to those who have filled all the conditions carefully.
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Who qualifies for the Training Employment Pass?
In order to qualify for the Training Employment Pass, you must be either:
- To get liable to get a training employment pass, you will need to be either:
- A trainee from a subsidiary company or a foreign office is looking to undertake training in a Singapore company.
- A student is presently studying in a considerable educational institution.
Moreover, you need to meet the mentioned requirement are as follows:
- Your training employment pass minimum salary should not be less than S$3000.
- An agency or company sponsoring your application must be well established and should be Singapore based company.
- If you are still a student, then training should be part of your course of study.
- If you are not aware of the acceptable educational institution, you can check it on the Ministry of manpower’s website.
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Required documents to apply for the Training Employment Pass.
As mentioned above, your employer requires you to submit the application for your TEP Singapore. With the application, they will require to attach some of the following documents:
- Copy of the Personal details page of the valid passport.
- Passport size photo as per the Singapore photo requirements.
A comprehensive training program which may include the following things:
- Kind of training that you are going to undertake.
- The objective of the training
- The duration until the training will last and at the place where it will take place.
- Your valid educational certificates
If you are coming from India, you will require submitting the following documents:
- Transcript and mark sheets.
You will require showing the letter as proof in which it is mentioned that training is part of your course.
And if you haven’t completed the course, you must show the documents or letter from the school in the form of evidence that shows that you get registered for the course and appear in the particular class.
Verification proof for your educational documents and certificates. You can get the documentation verified through the global verification agency or from the data flow. In several cases, a certification from the notary is not sufficient.
If you are coming from China, you can get the documents verified from the china higher education student information and Career Center or China Academic Degrees & Graduate Education Information.
Supporting letter or documents from the registration agency, Professional Body, or Accreditation Agency.
Applying for the Training Employment Pass
If you are not present in Singapore at the time of your application process, no problem as its not mandatory for you to present in Singapore as the whole application procedure will manage by the employment agency or by the employer. Your employer will be applying for the training employment pass on your behalf.
But before your employer applies for your application, you will help you provide them a letter of consent mentioning that you agree to your employer for submitting the application. After receiving the content, the employer can start the application process. The process is as follows:
- To start the application process employer need to visit the EP online, MOM’s online application tool (as MOM is the sole in charge of all the work permits and passes issued)
- After visiting the site, the employer has to attach the documents mention along with the letter of consent provided by you.
- The fee will also be paid by the employer. The pass fee is (S$105).
After your pass gets approved: the employer will have to download the In-principle approval pass letter, which they will give to you. That IPA letter works as a pre-approved single entry visa that enables you to enter Singapore within six months.
Requesting for the Pass to be issued
After entering Singapore with the IPA letter, your employer can request to get your Pass issued. This process is also done online. Your employer has to:
- After you have arrived in Singapore through the IPA letter, your employer will submit a request for issuing the pass. For this, you won’t have to visit anywhere as this can be done through online mode. However, for this, your employer will have to:
- Again login to EP online and sends a request for issuance of a pass.
- Present all the mentioned documents.
- Required to pay the fees S$225, based on your case, you may have to pay additional fees such as S$30 multiple journey visa fee.
After issuing the pass, you will need to download and print the letter which:
- Update you if your fingerprints and registration is necessary.
- Enables the holder to move in and move out of Singapore which you get the Pass card.
Documents to provide
The additional documents that you need to submit when your employers request for the issuing the pass are as follows:
- Information of the present immigration or short-term visit pass.
- Evidence of arrangements available for you in Singapore.
- A local address when you want MOM to deliver the pass card.
- Your Disembarkation/Embarkation card.
- Evidence showing that you have undergone the medical examination.
All the submitted documents should be in English. If not, then you should take help from the certified ICA translation services.
Registering your fingerprints and pictures
If your notification letter states that you have to register your picture and fingerprints, you must do it within two weeks of entering Singapore.
If the notification letter that you received by issuing the pass, if that letter mentions that you will have to register your fingerprint and photo, you must register within two weeks after entering Singapore.
For registering the fingerprint and photography, you will have to schedule an appointment at the Employment Pass Services Centre (EPSC).
When you have to visit the center, you need to bring some of the mentioned documents with you.
- Notification letter
- Passport
- Appointment letter
- Documents that were mentioned in the IPA and notification letter.
After everything goes fine, and you have to get everything registered at the center, you will get the employment pass care within four days.
Training Employment Pass Validity and Renewal
The TEP pass validity period is a maximum of three months, and it cannot be renewed.
The processing time of the employment pass is three weeks. Moreover, it’s not a guarantee that you will get the pass within three weeks. The processing time may get extended if MOM asks for some additional documents.
Cancel a training employment pass
You should cancel the training employment pass if the training has come to an end. After the cancellation of the pass, you should ensure to cut the pass from the middle to prevent misuse.
Before canceling
Before you cancel the pass, you must:
- Provide prior reasonable notice to the pass holder.
- Clear all the outstanding due to the pass holder along with the payment of salary.
- Buy them an air ticket to the pass holder for their home country and pay the complete transport expenses until the pass holder agrees to bear it on its own.
When to cancel the pass
To cancel the pass, you will require to submit the cancellation require 14 days in advance.
The latest pass canceled is one week after the pass holder’s last day of training.
After your pass gets expired, you won’t have to cancel it. However, if the pass holder still wishes to stay in Singapore, they will require submitting an application for issuing the Short term visit pass to stay in Singapore legally.
How to cancel
- To cancel the pass, you will require logging in to the My MOM Portal.
- If the pass holder wants to live in Singapore, you can submit a request for the 30-day STVP to stay in Singapore legally.
- After that, you and the pass holder will both get an STVP through email. Then, when leaving Singapore, the pass holder needs to show the passport and STVP to the immigration officer.
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