Document legalization has grown to be a significant feature of modern times in international interactions, whether for individuals or enterprises that have to deal with matters outside their local borders.
If you use your documents in Vietnam, you must obtain their legalization at the Embassy of Vietnam in Singapore. This makes your document legally acceptable to the Vietnamese government or authorities.
In this post, we will explore the steps for Vietnam Embassy legalization in Singapore, including the associated fees and any other essential information you need to know. We’ll break down each step clearly and provide all the details you might require.
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What is document legalization?
Legalizing documents certifies them for use in a foreign country. For example, if you receive a document like a birth certificate, marriage certificate, or academic transcript in Singapore and plan to use it in Vietnam, you must have the Vietnam Embassy in Singapore legalize it. It ensures the recognition of the legitimacy and authenticity of the documents by Vietnamese authorities.
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Why is legalization important?
Legalization is crucial because it grants your documents legal standing in the country where you will use them. If you fail to properly legalize your documents, you risk rejection, which can lead to delays and complicate personal or business matters.
From a visa application and marriage registration to the operation of businesses in Vietnam, one needs legalized documents to ensure that applications and transactions will move along without hiccups.
Role of Vietnam Embassy in Singapore
The Vietnam Embassy in Singapore, therefore, plays an indispensable role in the legalization process. The Vietnamese embassy in Singapore, as the sole official representation of the Vietnamese government, verifies the authenticity of documents issued in Singapore. It certifies these documents with an official seal and signature, giving them legal effect in Vietnam.
Embassy of Vietnam in Singapore: Location and Contact Details
Before you begin the legalization process, you need to know the location and contact of the Vietnam Embassy in Singapore. Centrally located in the central area of Singapore, the embassy is accessible to locals and expatriates with ease.
Address: 10 Leedon Park, Singapore 267887
Phone: +65 6462 5938
Fax: +65 6468 9863
Email: vnemb.sg@mofa.gov.vn
Website: Embassy of Vietnam in Singapore
Generally, the Embassy is open from Monday through Friday from 9:00 AM to 12:00 PM and from 2:00 PM to 5:00 PM. It will be better for you to call in advance to inquire about accurate operating hours and if the case requires an appointment in advance.
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Common Documents Legalized
Both individuals and businesses can require legalized documents for a certain purpose at the Vietnam Embassy in Singapore. Some of the most common documents legalized include:
Personal Documents: Birth certificates, marriage certificates, divorce decrees, death certificates, and adoption papers.
Educational Documents: Academic transcripts, diplomas, degrees, and certificates of education.
Business Documents: Contracts, business licenses, power of attorney, articles of incorporation, and financial statements.
Legal Documents: Affidavits, notarized statements, court orders, and legal agreements.
Steps to Legalize Documents at Vietnam Embassy in Singapore
Document legalization in the Vietnam Embassy in Singapore will follow numerous steps. All the steps shall be carefully followed so that your documents can be legalized.
Step 1: Prepare Your Documents
First, the document to be legalized will have to be prepared. The documents should be originals or certified true copies issued by the relevant authorities in Singapore. Documents commonly legalized include birth certificates, marriage certificates, academic transcripts, business licenses, and contracts.
Step 2: Authenticate Your Documents
This largely involves the authentication of your documents from the relevant Singaporean authorities before you can have them legalized by the Vietnam Embassy. This will typically involve obtaining a certification from the Ministry of Foreign Affairs in Singapore. Quite simply, a certification from MFA confirms that a document is genuine and issued by an authorized entity in Singapore.
Step 3: Send Your Documents to the Vietnam Embassy
Once you authenticate your documents, you can proceed to have them legalized at the Vietnam Embassy in Singapore. Submit the original document along with a copy for the embassy to keep. Sometimes, you may also need to provide an application form and proof of your identity, such as a passport or identification card.
Step 4: Pay the Legalization Fee at the Vietnam Embassy
The Vietnam Embassy in Singapore charges fees for all legalization services. These fees vary depending on the type and number of documents being legalized. To get the most current fee schedule, check the embassy’s website or contact them directly.
Payment can either be in cash or by any other acceptable method. The embassy has to moderate that. You will also need a receipt for your payment proof that some transaction occurred.
Step 5: Collect Your Legalized Documents
You will thereafter have to wait for the legalization process after submitting your documents and paying the associated fee. This would be subject to the volume of requests and difficulty of the documents involved. When the documents are ready, the Vietnam Embassy will inform you to go and collect them.
After legalization, documents can be picked up at the embassy. Check the documents, ensuring that the legalization seal and signature are appropriately affixed.
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How long does it take to legalize documents at the Vietnam Embassy in Singapore?
Time required for document legalization at the Embassy of Vietnam in Singapore may vary. Normally, it takes several working days or even up to one week, depending on the document type and number of requests. That is why it is recommended to start the process well in advance of the expected date of receipt of the documents.
How much does the legalization at the Vietnam Embassy cost?
The consular and service fees will often collectively form the cost of legalization at the Vietnamese Embassy in Singapore. An example includes:
Consular Fee: This fee will vary depending on the documents being legalized and the objective for legalization. Generally, the fee varies from SGD 30 to SGD 80 per document. To get accurate and current fee information, contact the Vietnamese Embassy in Singapore directly.
Service Fee: A legalized document incurs between SGD 50 and SGD 100 in service fees for a professional agent or service provider. This is received under handling charges, submission of charges, and retrieval charges.
Overall, you should prepare to pay anything from SGD 80 to SGD 180 or even more. For an exact cost, you would need to contact the Vietnamese Embassy directly or your service provider.
Can I legalize documents on behalf of someone else?
Yes, you can get the documents legalized on behalf of someone else, if you have the required authorization. You may be asked to present a Power of Attorney or an authorization letter from the owner of the documents. The Embassy of Vietnam also has the right to demand your proof of identification when any other person presents the document on your behalf.
Should the documents be translated before legalization?
If the documents are not in Vietnamese, they might be required to be translated before the legalization. Such translations could be by an accredited translator or a translation agency. Translations shall be accurate and certified for it to be acceptable for legalization.
What should I do in case my documents get rejected for legalization?
In case of denial, one needs to know the reason behind such a decision. This could be an opportunity for the Vietnam Embassy to guide on how that mistake could be corrected. The usual reasons one’s documents would get denied legalization are incompleteness of information, provision of untruthful information, lack of proper authentication, and problems regarding your document format.
Delivery
Delivery of your documents:
In case you do not have enough time to collect the documents. No worries, the relevant authority will deliver the documents to your doorstep at the additional charge of SGD 10.00. However, you need to discuss everything about delivering the documents over the phone to avoid any confusion.
Conclusion
The above-mentioned details in the article might have cleared all your doubts and confusion related to fees, processing time, and legalization. If you seek Vietnam translation service within the timeframe and deadline, then Singapore translators can be the ideal choice for you.
